The Data Collection Components of a Safety Management System

The Data Collection Components of a Safety Management System

What is a Safety Management System?


SMS is a systematic strategy to manage safety risk to ensure the performance of safety risk management. It consists of a set of processes, practices, and policies for managing safety risks.

In system safety and safety management, SMS presents an evolutionary process. SMS is an organized procedure that requires businesses to treat safety with the same amount of importance as other fundamental business operations.

Since some industries, locations, and companies are more regulated than others, the scope and development of a safety management system (SMS) to control workplace safety risk varies by industry type, region, and firm. This influences the maturity level and resilience a system requires. The primary SMS components are listed below, along with the sorts of data that each uses to provide insights.

  • Safety Audit

Safety audits are a standard practice in SMS, and they are used to assess the efficacy of occupational health and safety programmes as well as to discover flaws. During audits, an organization’s safety controls are evaluated, personnel’ safety processes are assessed, equipment performances and operation are gauged, best practices are measured, and documentation is validated.

Throughout an audit, data is collected to identify hazards, analyze the efficacy of safety precautions to mitigate those risks, and evaluate if a business is in compliance with OSHA regulations.

  • Regulatory Compliance

Employers must follow particular environmental criteria and limits while using safety methods, equipment, and instruments to safeguard employees from job risks, according to Osha regulations. OSHA regulations cover a variety of sectors and workplaces.

Documentation of major work-related injuries and illnesses are required for OSHA compliance issues. These records must be stored for at least five years at a workplace, as per OSHA. Employers are required to post an overview of the injuries and illnesses reported the previous year from February to April. Copies of documents must also be given to current and former employees, or their representatives, if requested.

  • Incident Reporting

Intuitive forms, simplified templates, and auto-filled factors make incident data gathering easier with Safety Management Systems. Many firms employ mobile applications that allow users to report issues in real time and post pictures and documentation to a single centralized location. An incidence report’s data requirements include accident kinds (wound, near death experience, damage to property, or robbery); the incidence date, timing, place, and individuals involved; and a summary of the occurrence, including the series of events and outcomes.

  • Analysis of the Root Causes

Understanding the root cause is crucial for resolving the underlying problems and circumstances that pose hazards and may have contributed to an accident. Conflict resolution is essentially what root cause analysis involves. Using recorded information that is examined and reviewed to uncover problematic tendencies that may subsequently be addressed, SMSs provide a mechanism to put a stop to workplace dangers and mishaps.

Because teams throughout an organization must collaborate and collaborate on studying frequent and costly occurrences, root cause analysis requires compliance with and access to other systems and data. Check out the Health and Safety Management Software, which makes managing your company’s health and safety programme simple.

  • Analytics and Reporting

Data that is difficult to comprehend is brought into order through reporting and analytics. Information gathering and processing used to be a time-consuming and labor-intensive process, which frequently resulted in reports based on out-of-date information. By utilising real-time data, modern SMSs that use technology to maintain continuing reports and dashboards keep the story updated.

An integrative health and safety management system uses a centralised source to access safety processes, training status, ensuring compliance, hazard data, and accidents. This delivers up-to-date, reliable data, which, when paired with analysis, allows for the detection of slightly earlier hazard indicators, the identification of relevant trends, and the monitoring of incidents. Health and safety efforts, audits, investigations, and mishaps are all sources of safety data.

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